Task Force on Gender Recognition and Lived Name

Gender Recognition & Lived Name Committee

Presidential Policy on Gender Recognition & Lived Name

President Drake released this policy in November 2020.

UC Riverside Information Technology Solutions is currently working on an implementation strategy and timeline (see links and updates to the right).

Training

One of the most common requests from departments is for training. An online training is now available and recommended for all. To access the training, entitled "Gender Recognition: A Focus on Transgender, Nonbinary, and Intersex Awareness," go to https://ucrlearning.ucr.edu/ and search for "Gender Recognition."

To schedule an in-person training to expand on the online module, please contact Nancy Tubbs, Director of the LGBT Resource Center at nancy.tubbs@ucr.edu or 951.827.2267.

Background

The Gender Recognition Act (California Senate Bill 179) officially went into effect January 1, 2019. The bill streamlines the process for Californians to apply to change their gender markers, and creates a nonbinary gender category (the letter “x,” "n," or "nb") on California birth certificates, drivers’ licenses, identity cards, and gender-change court orders. This law provides an opportunity for our campus to update language and policies to be more inclusive of transgender, intersex, and nonbinary members of the UCR community.

To guide our campus through this transition, Chancellor Wilcox asked Vice Chancellor for Diversity, Equity and Inclusion, Mariam Lam, to lead a task force to examine current use of gender in systems across the campus, and to advise senior leadership on steps to incorporate a nonbinary category into these systems. This process has included:

Reviewing campus data systems, report templates, surveys/assessments, physical spaces, and policy language
Implementing inclusive changes to systems, policies and customer service practices
Recommending training and resources to ensure appropriate implementation.

This work is consistent with UCR’s Principles of Community, by which we affirm our commitment to equitable treatment of all students, staff, and faculty; as well as our commitment to creating an environment in which each person has the opportunity to grow and develop. The UCR task force has essentially completed its original objectives. Based on the original inventory, this living document outlines categories of perceived needs, along with recommendations and/or best practices already in effect. The task force has now morphed into a committee to coordinate and support the ongoing implementation work happening through ITS and human resources, as well as following up with specific departments as needed to provide consultation and training as they implement the recommendations.

UC Gender Recognition Lived Name Policy

ITS Implementation Updates (March 2022) ITS Implementation Strategy and Timeline (May 2021)

Action Items for UCR Departments

Identify forms and systems out of IT scope that need to be updated.

Encourage everyone to take the online Gender Recognition Training.

Communicate to all students and employees about the ability to use lived names and gender.

As web sites are under revision, revise language to be gender inclusive.

Revise all policies and procedures for gender inclusive language.

Consider adding personal pronouns to email signatures and business cards.

Resources for Gender Inclusive Language

Gender Recognition and Lived Names Policy

Gender Inclusive Pronouns

Gender Inclusive Forms

Examples of Inclusive Planning at UCR: Student Recreation Center

The UCR Student Recreation Center has been carefully planning to create an inclusive space for students, staff, and faculty at UCR. Several aspects of their process may be helpful for all departments as we seek to be more inclusive of transgender, intersex, and nonbinary members of our community.

1. In our SRC Expansion project, which opened in September 2014, we built two gender neutral locker rooms in the new SRC South Building.
2.   In 2017-18, we renovated the locker rooms in the SRC North to include an additional gender-neutral locker so that we would have at least one in each building.
3.   Beginning in 2018, we assigned a staff member to review our policy language and identify needed amendments to make the language inclusive. This is an ongoing project. We are also in the initial stages of developing an internal Standard Operating Procedures manual which will reflect the new language to ensure that it reflects the inclusive nature that we desire.
4.   Our intramurals sports program has both men’s, women’s, and “co-rec” leagues. We amended our participation policies in this program to allow anyone to participate as the gender by which they identify.
5.   While we still have some signage that reads “men’s” and “women’s” locker rooms, we have removed the female and male pictograms that designate the rooms.
6.   This year we are also working with the LGBTQ Resource Center to have them give a presentation at our All Staff Orientation and Training to our entire staff (400-450 student employees and around 50 career staff) to provide insights, examples and guidance to our entire staff on how we can make our facilities and programs become more inclusive for our gender non-binary and transgender students.
7.   We are reviewing our online and paper forms to add an additional category for “non-binary” gender.

Gender Recognition Act Task Force FAQ

How do I change the gender listed on my California ID?

Head to https://transequality.org/documents/state/california to get started.
Are there any workshops or trainings we can attend to help us understand the changes and better inform ourselves toward creating a more gender inclusive campus?

Yes, the campus now offers and recommends a brief online training for anyone. To access the training, entitled "Gender Recognition: A Focus on Transgender, Nonbinary, and Intersex Awareness," go to https://ucrlearning.ucr.edu/ and search for "Gender Recognition."

To schedule an in-person training to expand on the online module, please contact Nancy Tubbs, Director of the LGBT Resource Center at nancy.tubbs@ucr.edu or 951.827.2267.
I'm a UCR employee. How do I update my lived name in campus systems?
- UC Employees may update their legal and/or lived names (currently called “preferred” in the UCPath system), as well as their gender identity, in their profile on UCPath. At this time, the data does not flow down to campus systems.
- UCR Employees may update the Enterprise Directory with their lived name by contacting their department administrator.
- Please see https://out.ucr.edu/resources/ucr-trans-guide#tutorials_on_using_livedpreferred_names_online_and_on_campus for more information.
I’m a UCR student. How do I update my lived name in campus systems?
- Students may update their lived name in R’Web self-service (currently called “preferred” in self-service).
- Additional information on systems this currently impacts and FAQs can be found at https://registrar.ucr.edu/grades-records/information#lived_name
When will Student Health Services use lived names?

At this time we feel we are still on target for the December 2023 deadline with an ideal go live for Summer 2023 if we can meet our milestones.
Can I change my NetID?

The process to change a NetID is a time-intensive manual process that has significant downstream impact. At this time, we are not able to meet the demand to process changes due to a lived name change. This process will improve in the future.
Are we responsible for updating data systems?

Central data systems, such as UC undergraduate admissions, Banner, and UC Path, will be administered and updated centrally as they come online. However, if your own department/unit maintains internal applications and databases, such as for graduate recruitment, etc., please do update those within your units directly. If you are an application/system owner and ITS provides technical support or maintenance, please work with ITS to determine the impact and changes that may be required for your applications/systems.
What can I do when I hear dismissive comments of this process from others?

Since most individuals who initially react dismissively do so because they do not thoroughly understand the underlying goals, issues and ramifications, they may benefit from additional education and resources, such as the training mentioned in these FAQs and the resources below.
Where are gender-inclusive restrooms located on campus?

To find gender-inclusive restrooms, visit the UCR campus map and zoom in until you see the circle-triangle symbol. Click on the symbol and room number details will become visible on the left-hand side of the window. ADA-compliant facilities information is also available on the UCR campus map. The Student Recreation Center also offers a gender-inclusive locker room.
What was supposed to be completed by January 1, 2019?

The Act became enforceable by law on January 1, 2019, so we can now expect official IDs and birth certificates to have the nonbinary option. To fully implement the complementary Gender Recognition and Lived Name Policy, we continue to work with ITS to gradually update systems from all units across campus. We anticipate this work will be complete by December 2023. We recommend that as each unit proceeds with its daily activities, each document/policy/facility that is addressed be reviewed as it appears.

Resources

Changing Legal Identity Documents in California
Fact Sheet from the Transgender Law Center
Example of changes made for California State Housing Entities
UCR Transgender Guide
NCAA Training Materials

Committee Membership

Mariam Lam
Vice Chancellor and Chief Diversity Officer (Chair)

Kiersten Boyce
Associate Vice Chancellor and Chief Compliance Officer

Bracken Dailey
Registrar

Teri Eckman
Executive Director, Student Information Systems

Dan Jeske
Vice Provost, Academic Personnel

Alfred Karam
Payroll Coordination and Analysis Manager

Disha Kibria
Associate Director, HR/APO Systems

Jamie Loryn Lopez
Senior Counsel

Carol Marquez
UC Path Technical Project Manager

Eric Martin
Systems Portfolio Manager

Alex Najera
Chief Human Resources Officer

Katina Napper
Assistant Vice Provost, Academic Personnel

Antonette Toney
Executive Director, UCPath Campus Support Center

Nancy Jean Tubbs
Director, LGBT Resource Center

Sara Umali
Director for Data & Technology, Academic Personnel

Lorena Velasquez
Human Resources Project Manager

Contact Information

For more information, please contact Megan Rush (megan.rush@ucr.edu) or Vice Chancellor Mariam Lam (mariam.lam@ucr.edu).

Office of the Chancellor