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Chancellor's Task Force on the California Gender Recognition Act

**Please check back regularly for ongoing updates on the work of the Task Force**

Recommendations

Based on the inventory, this living document outlines categories of perceived needs, along with recommendations and/or best practices already in effect.

One of the most common requests from departments is for training. There are upcoming workshops scheduled for:

March 13 from 2-4pm in HUB 268

April 24 from 2-4pm in HUB 268

This workshop will increase your knowledge of gender identity and expression, diversity within the transgender community, and current UC and government resources, policies, and laws. We will address both staff and faculty concerns and provide communication skills and action tips for creating a more trans-inclusive campus and workplace.

*Please register online through the UCR Learning Center web site: UCR Learning. Search for Transgender and the course options will pop up. Online registration is important, as the workshops will only be held if a minimum number of people register.

Background

The Gender Recognition Act (California Senate Bill 179) officially went into effect January 1, 2019. The bill streamlines the process for Californians to apply to change their gender markers, and creates a nonbinary gender category (the letter “x,” "n," or "nb") on California birth certificates, drivers’ licenses, identity cards, and gender-change court orders. This law provides an opportunity for our campus to update language and policies to be more inclusive of transgender, intersex, and nonbinary members of the UCR community.

To prepare our campus for this transition, Chancellor Wilcox asked Associate Vice Chancellor for Diversity and Inclusion, Mariam Lam, to lead a task force to examine current use of gender in systems across the campus, and to advise senior leadership on steps to incorporate a nonbinary category into these systems. This will entail a campus-wide process of:

  1. Reviewing campus data systems, report templates, surveys/assessments, physical spaces, and policy language
  2. Implementing inclusive changes to systems, policies and customer service practices
  3. Recommending training and resources to ensure appropriate implementation.

The task force is consistent with UCR’s Principles of Community, by which we affirm our commitment to equitable treatment of all students, staff, and faculty; as well as our commitment to creating an environment in which each person has the opportunity to grow and develop.  Further, this task force will work in concert with the UC Office of the President, as it develops the system-wide Gender Identity Toolkit and Guidelines for Employees.

Timeline

The task force will convene regularly during the 2018-2019 academic year. Initial recommendations were developed in December 2018, for review and implementation by senior leadership and other campus stakeholders in 2019.

October 2018: Inventory distribution to campus community

January 2019: Initial recommendations to campus leadership

June 2019: Follow up on implementation progress with units

Gender Recognition Act Task Force FAQ

  • Why is UCR conducting this inventory?

    The inventory is a tool to help the UCR campus community implement the California Gender Recognition Act. This law provides an opportunity for our campus to update language and policies to be more inclusive of transgender, intersex, and nonbinary members of the UCR community. All departments are asked to review documents, processes, and/or facilities to ensure that there is a non-binary gender option, parallel to the provision of this option on California official documents. 

  • Why does each unit need a point person?

    We will be communicating with this point person throughout the year to see what the needs of the unit include, and how we can best accommodate and/or assist the unit in making needed improvements.  For example, if the unit needs new signage for existing gender-inclusive restroom facilities, we need to know what existing facilities are already present and what is needed from Facilities to assist the unit in making appropriate updates.

  • How do I change the gender listed on my California ID?
  • Are there templates and models of appropriate gender categories that we can see to apply to our existing documents and policies?

    Yes, we will be providing models, templates, and other useful resources on this website. In general, the DMV and the UC system will be providing the options of M = male, F = female, X = nonbinary. Please check back occasionally for newly updated materials.

  • Are there any workshops or trainings we can attend to help us understand the changes and better inform ourselves toward creating a more gender inclusive campus?

    Yes, the campus offers a quarterly workshop “Creating a Trans-Inclusive Work Environment” that you may register to attend via the UCR Learning Center web site: http://ucrlearning.ucr.edu. Search for Transgender and the course options will pop up. The next trainings are scheduled for March 13 from 2-4pm in HUB 268 and April 24 from 2-4pm in HUB 268Online registration is important, as the workshops will only be held if a minimum number of people register.

    This 2-hour workshop will increase your knowledge of gender identity and expression, diversity within the transgender community, and current UC and government resources, policies, and laws. We will address both staff and faculty concerns and provide communication skills and action tips for creating a more trans-inclusive campus and workplace.

    If you would like further information or training, you may request a presenter to lead an in-person presentation and Q&A by emailing Nancy Jean Tubbs at nancy.tubbs@ucr.edu.

  • What was supposed to be completed by January 1, 2019?

    The Act became enforceable by law on January 1, 2019, so we can now expect official IDs and birth certificates to have the nonbinary option.  We anticipate that it may take the campus the rest of the year and beyond to gradually update all units across campus, and that initially, we will learn on a case by case basis new areas that need improvement and updating.  We recommend that as each unit proceeds with its daily activities, each document/policy/facility that is addressed be reviewed as it appears. Thus, by the end of one full annual cycle, a unit may be somewhat confident that it has addressed and reviewed the regular policies/documents/facilities most frequently used by that unit.

  • Are we responsible for updating data systems?

    Central data systems, such as UC undergraduate admissions, Banner, and UC Path, will be administered and updated centrally as they come online.  However, if your own department/unit maintains internal applications and databases, such as for graduate recruitment, etc., please do update those within your units directly.

  • What can I do when I hear dismissive comments of this process from others?

    Since most individuals who initially react dismissively do so because they do not thoroughly understand the underlying goals, issues and ramifications, they may benefit from additional education and resources, such as the training mentioned in these FAQs and the resources below.

Resources

California DMV portal with nonbinary certification option
Fact Sheet from the Transgender Law Center
Example of changes made for California State Housing Entities
UCR Transgender Guide

Task Force Membership

Mariam Lam
Associate Vice Chancellor and Chief Diversity Officer (Chair)

Kiersten Boyce
Associate Vice Chancellor and Chief Compliance Officer

Nicole Butts
Director, EEO & Affirmative Action

Tamala Choma
Senior Counsel

Bracken Dailey
Registrar

Danna Gianforte
Associate Vice Chancellor and Chief Information Officer

Mike Lane 
Chief of Police

Jadie Lee
Associate Vice Chancellor, Human Resources

Nancy Jean Tubbs
Director, LGBT Resource Center 

Ameae Walker
Vice Provost, Academic Personnel

Contact Information

For more information, please contact Beth Claassen Thrush (elizabeth.thrush@ucr.edu), Project Policy Analyst, or Christine Victorino (christine.victorino@ucr.edu), Associate Chancellor.

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